American Philatelic Research Library

Job Announcement

Position: Reference Assistant

Reports to: Director of Information Services / Librarian
Starting Salary: $25,000 - $28,000 plus benefits
Position Available/Start Date: March 2, 2020
Work Hours: Monday through Friday, 8:30 am to 5:00 pm; some weekend work per year
Work Location: American Philatelic Center, Bellefonte, PA

 The American Philatelic Research Library, the research arm of the American Philatelic Society the nation’s largest organization for stamp collectors, is seeking to fill the position of Reference Assistant. The library’s mission is to support and serve the research needs of the society’s 28,000 members as well as the worldwide philatelic community. Housed in the historic Match Factory in Bellefonte, Pennsylvania the APRL with over 90,000 items in its collection and roughly four linear miles of research materials is the largest public philatelic research library in the world.

 Job Description:

 The position of Reference Assistant is full-time and includes a number of research, reference and library-related duties.

·    PPrincipal duty of the position is to field incoming reference requests as received in the library (primarily those requests involving research beyond basic scans, copies or borrowing of materials) via letter, email, phone and in-person, and in the process provide research and determine appropriate materials to be loaned, photocopied or scanned in answering requests.

·         Input and processing of serials received in the library into the online library catalog.

·         Assessing  journals received in the library and contacting publishers and content providers regarding missing issues

·         Providing content for the various digital platforms of the library and the American Philatelic Society (blogs, Twitter, Facebook, Instagram)

·         Identifying and pricing duplicate materials for resale adding barcodes and inputting sales data into the online catalog.

·         Processing transactions in the Gift Shop including Gift Shop purchases, used philatelic literature purchases and library service invoices.

·         Filing library service invoices and request forms.

·         Conducting library and building tours.

·         Other library-related duties as assigned.

Requirements:

·         Excellent oral, written and interpersonal communication skills in dealing with email, phone and in-person requests and correspondence is a must.

·         Ability to multitask and prioritize tasks independently is a must.

·         Demonstrated experience with various Microsoft Office software is required.

·         MLS or MLIS degree preferred but not required.

·         Previous reference work in a research library preferred but not required.

·         Knowledge of Inmagic library software is preferred but not necessary, will train.

·         Knowledge of philately and stamp collecting is also preferred but not required but an ability to learn the subject matter and to conduct effective and efficient research service for patrons is necessary.

Applications will be accepted until the position filled, no later than February 15, 2020. If interested send a resume and cover letter to Scott Tiffney, stiffney@stamps.org, 814-933-3803 x 246.

Position: Chief Financial Officer/Chief Administrative Officer

Reports to: Executive Director

General Responsibilities:

Serves as Controller/Senior Financial leader for the American Philatelic Society and the American Philatelic Research Library. Leads Finance functions and manages Accounting staff and Building Superintendent. Senior Personnel/Human Resources manager. Oversees all building operations, tenant acquisition and relations of the American Philatelic Center located in Bellefonte, PA.

Specific Responsibilities:

Accounting / Finance department:

• All accounting activity including but not limited to general ledger, revenue/accounts receivable, disbursements/accounts payable, payroll, and fixed assets.
• All financial reporting including monthly and annual financials.
• Preparation of annual budgets.
• Preparation and filing of annual 990 tax returns.
• Preparation and filing of all payroll tax returns.
• Planning and execution of the annual audit with outside audit firm.
• Cash management and monitoring of investment accounts.

Employee / Personnel department:

• Maintenance of individual employee personnel files.
• Planning and maintenance of employee benefit programs.
• Maintenance of employee handbook.
• Coordination of employee evaluations.
• Preparation of annual W-2 forms.

American Philatelic Center:

• Co-ordination of all maintenance and repair activities.
• Development and coordination of all expansion activities.
• Maintain and coordinate all third party tenant activities/relations.
• Oversees facility rentals of the APC.

Other duties as may be assigned. This job will require some travel.

Requirements:

• BS in Finance, Accounting. Business Administration, or related area.
• At least five years Accounting experience in private or non-profit sector.
• Excellent problem solving, analytical thinking, and organizational skills.
• Good interpersonal and communication skills.
• Prior management experience.
• Proficient with Microsoft Office Suite and familiarty with Accounting software.

Preferred:

• Certified Public Accountant.
• Masters’ Degree in Accounting, Business Administration, or Finance.
• Oversight and management experience of a physical plant.

Current CFO/CAO is retiring at the end of February 2020. Looking to fill position by February 1, 2020.

Salary:  $80,000 to $90,000

Please send your cover letter and resume to:

Scott English, Executive Director, American Philatelic Society
scott@stamps.org

The American Philatelic Society is an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, genetic information, gender, gender expression or identity, sexual orientation, national origin, veteran orientation, or veteran status, pregnancy, disability, marital status or any other legally protected categories under local, state or federal laws. 

Note: We do not accept unsolicited applications; please apply for listed vacancies as requested with vacancy details.