Technology and Innovation Project Coordinator

Technology and Innovation Project Coordinator (Part-Time)

Reports To: Director of Technology and Innovation

Location: Bellefonte, PA
Employment Type: Part-time (20-25 hours per week)
Department: Technology & Innovation
Salary: $20.00 per hour

ABOUT THE AMERICAN PHILATELIC SOCIETY

The American Philatelic Society (APS), the world's largest not-for-profit membership organization for stamp and postal history collectors, is seeking a highly organized and collaborative Technology & Innovation Project Coordinator to support strategic technology initiatives across the organization.

The APS mission is “To grow, nurture and empower a thriving community of stamp and postal history collectors, across all experience levels.”

APS serves collectors, educators, postal historians, and the general public by providing a wide variety of programs and services. As APS continues to modernize its technology infrastructure and digital services, this position plays an important role in helping coordinate projects that improve how the organization serves members, staff, and stakeholders.

POSITION SUMMARY

The Technology & Innovation Project Coordinator provides operational support for the planning, coordination, and implementation of strategic technology initiatives across APS.

Serving as a key member of the Technology & Innovation team, this position works closely with the Director of Technology & Innovation to help move projects from concept to completion. The role supports project planning, communication, documentation, stakeholder engagement, research, and cross-functional collaboration.

Projects supported by this position may include website and e-commerce improvements, software modernization efforts, Digital Library initiatives, artificial intelligence exploration, technology infrastructure projects, and other organizational digital transformation efforts.

Working across departments and with external partners, the Technology & Innovation Project Coordinator helps maintain project momentum, improve communication, track progress, and ensure initiatives align with APS strategic priorities.

Key Responsibilities

Manage multiple projects from planning through implementation while balancing priorities and meeting deadlines.
Maintain project plans, timelines, documentation, and status reports in collaboration with the Director of Technology & Innovation.
Schedule meetings, prepare agendas, document decisions and action items, and support follow-up activities.
Develop and maintain clear communications and shared project resources for stakeholders.
Build positive working relationships with staff, members, vendors, and project partners.
Serve as a communication bridge between technical and non-technical audiences.
Gather information, ask thoughtful questions, and help define business needs and project requirements.
Organize information, identify next steps, and help bring structure to complex or evolving initiatives.
Research technology solutions, emerging trends, and industry best practices to support decision making and continuous improvement.
Adapt to changing priorities and contribute to a diverse portfolio of technology and innovation projects.

Required Experience / Skills / Qualifications

We recognize that strong candidates may have developed these skills through a variety of professional experiences. If you meet most—but not every—qualification and are excited about this opportunity, we encourage you to apply.

Strong organizational skills with the ability to manage multiple projects and competing priorities.
Excellent written and verbal communication skills.
Ability to develop professional documentation, meeting notes, project plans, and status updates.
Strong interpersonal skills and ability to collaborate with diverse stakeholders.
Ability to communicate effectively with both technical and non-technical audiences.
Research, analytical, and problem-solving skills.
Comfortable using business software, project management tools, and collaborative technology platforms.
Ability to work independently while contributing effectively within a team environment.

Preferred Experience / Skills / Qualifications

Experience coordinating projects, initiatives, programs, or operational activities.
Relevant coursework or professional experience in project management.
Familiarity with technology, software implementation, digital transformation, or business process improvement initiatives.
Experience working with cross-functional teams and external vendors.
Knowledge of website management, e-commerce platforms, digital libraries, artificial intelligence, or related technology disciplines.
Experience in nonprofit organizations, membership associations, or mission-driven organizations.
Interest in technology innovation, continuous improvement, and organizational effectiveness.

Core Competencies

Project coordination and organization
Communication and stakeholder engagement
Critical thinking and problem solving
Collaboration and relationship building
Adaptability and learning agility
Initiative and follow-through
Strategic thinking and continuous improvement

Acknowledgment

This Position Description is intended to describe the general responsibilities and expectations of the role. It is not intended to be an exhaustive list of all duties and may evolve as organizational needs change.

How to Apply

Please submit a resume and cover letter outlining your qualifications, interest in the role, and relevant experience by 5 PM, September 30, 2026.